865
Purchase Order Change Acknowledgment/Request - Seller Initiated
Functional Group=CA
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.
       
 
Heading:
  Pos Id Segment Name Req Max Use Repeat Notes Usage                                        
  010 ST Transaction Set Header M 1    
  020 BCA Beginning Segment for Purchase Order Change Acknowledgment M 1    
X 040 CUR Currency O 1    
X 050 REF Reference Identification O >1    
X 060 PER Administrative Communications Contact O 3    
X 070 TAX Tax Reference O >1    
X 080 FOB F.O.B. Related Instructions O >1    
X 090 CTP Pricing Information O >1    
X 095 PAM Period Amount O 10    
X 110 CSH Sales Requirements O 1    
Loop ID - SAC 25        
X 120 SAC Service, Promotion, Allowance, or Charge Information O 1          
X 125 CUR Currency O 1          
X 130 ITD Terms of Sale/Deferred Terms of Sale O 5    
X 140 DIS Discount Detail O 20    
X 145 INC Installment Information O 1    
  150 DTM Date/Time Reference O 10    
X 160 LDT Lead Time O 12    
X 180 LIN Item Identification O 5 N1/180  
X 185 SI Service Characteristic Identification O >1    
X 190 PID Product/Item Description O 200    
X 200 MEA Measurements O 40    
X 210 PWK Paperwork O 25    
X 220 PKG Marking, Packaging, Loading O 25    
X 230 TD1 Carrier Details (Quantity and Weight) O 2    
X 240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12    
X 250 TD3 Carrier Details (Equipment) O 12    
X 260 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5    
X 266 PCT Percent Amounts O >1    
X 270 MAN Marks and Numbers O 10    
X 275 TXI Tax Information O >1    
X 276 CTB Restrictions/Conditions O >1    
X 277 G53 Maintenance Type O >1    
Loop ID - N9 1000        
  280 N9 Reference Identification O 1          
X 285 DTM Date/Time Reference O >1          
  290 MSG Message Text O 1000          
Loop ID - N1 200        
X 300 N1 Name O 1          
X 310 N2 Additional Name Information O 2          
X 320 N3 Address Information O 2          
X 330 N4 Geographic Location O 1          
X 335 NX2 Location ID Component O >1          
X 340 REF Reference Identification O 12          
X 350 PER Administrative Communications Contact O >1          
X 355 SI Service Characteristic Identification O >1          
X 360 FOB F.O.B. Related Instructions O 1          
X 370 TD1 Carrier Details (Quantity and Weight) O 2          
X 380 TD5 Carrier Details (Routing Sequence/Transit Time) O 12          
X 390 TD3 Carrier Details (Equipment) O 12          
X 400 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5          
X 410 PKG Marking, Packaging, Loading O 25          
X 420 MSG Message Text O >1          
Loop ID - AMT >1        
X 430 AMT Monetary Amount O 1          
X 440 PCT Percent Amounts O >1          
Loop ID - ADV >1        
X 450 ADV Advertising Demographic Information O 1          
X 460 DTM Date/Time Reference O >1          
X 470 MTX Text O >1          
 
Detail:
  Pos Id Segment Name Req Max Use Repeat Notes Usage                                        
Loop ID - POC >1        
X 010 POC Line Item Change O 1          
X 015 LIN Item Identification O >1          
X 018 SI Service Characteristic Identification O >1          
X 020 CUR Currency O 1          
X 030 PO3 Additional Item Detail O 25          
X 040 CTP Pricing Information O >1          
X 045 PAM Period Amount O 10          
X 049 MEA Measurements O 40          
Loop ID - PID 1000            
X 050 PID Product/Item Description O 1              
X 060 MEA Measurements O 10              
X 070 PWK Paperwork O 25          
X 080 PKG Marking, Packaging, Loading O 25          
X 090 PO4 Item Physical Details O >1          
X 100 REF Reference Identification O >1          
X 110 PER Administrative Communications Contact O 3          
Loop ID - SAC 25            
X 130 SAC Service, Promotion, Allowance, or Charge Information O 1              
X 135 CUR Currency O 1              
X 140 IT8 Conditions of Sale O 1          
X 142 CSH Sales Requirements O >1          
X 150 ITD Terms of Sale/Deferred Terms of Sale O 2          
X 160 DIS Discount Detail O 20          
X 165 INC Installment Information O 1          
X 170 TAX Tax Reference O >1          
X 180 FOB F.O.B. Related Instructions O >1          
X 190 SDQ Destination Quantity O 500          
X 200 DTM Date/Time Reference O 10          
X 230 TD1 Carrier Details (Quantity and Weight) O 1          
X 240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12          
X 250 TD3 Carrier Details (Equipment) O 12          
X 260 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5          
X 265 TXI Tax Information O >1          
X 266 PCT Percent Amounts O >1          
Loop ID - ACK 104            
X 270 ACK Line Item Acknowledgment O 1              
X 280 DTM Date/Time Reference O 1              
X 290 MAN Marks and Numbers O 10          
X 291 SPI Specification Identifier O >1          
X 292 MSG Message Text O >1          
X 293 CTB Restrictions/Conditions O >1          
Loop ID - AMT >1            
X 300 AMT Monetary Amount O 1 N2/300            
X 301 PCT Percent Amounts O >1              
Loop ID - QTY >1            
X 302 QTY Quantity O 1              
X 303 SI Service Characteristic Identification O >1              
Loop ID - SCH 200            
X 305 SCH Line Item Schedule O 1              
X 310 TD1 Carrier Details (Quantity and Weight) O 2              
X 315 TD5 Carrier Details (Routing Sequence/Transit Time) O 12              
X 320 TD3 Carrier Details (Equipment) O 12              
X 330 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5              
X 333 REF Reference Identification O >1              
Loop ID - LDT >1            
X 335 LDT Lead Time O 1              
X 340 QTY Quantity O >1              
X 342 MSG Message Text O 1              
Loop ID - LM >1                
X 344 LM Code Source Information O 1                  
X 346 LQ Industry Code M >1                  
Loop ID - N9 1000            
X 350 N9 Reference Identification O 1              
X 355 DTM Date/Time Reference O >1              
X 360 MSG Message Text O 1000              
Loop ID - N1 200            
X 370 N1 Name O 1              
X 380 N2 Additional Name Information O 2              
X 390 N3 Address Information O 2              
X 400 N4 Geographic Location O 1              
X 403 QTY Quantity O >1              
X 405 NX2 Location ID Component O >1              
X 410 REF Reference Identification O 12              
X 420 PER Administrative Communications Contact O 3              
X 425 SI Service Characteristic Identification O >1              
X 426 DTM Date/Time Reference O 1              
X 430 FOB F.O.B. Related Instructions O 1              
X 435 SCH Line Item Schedule O 200              
X 440 TD1 Carrier Details (Quantity and Weight) O 2              
X 450 TD5 Carrier Details (Routing Sequence/Transit Time) O 12              
X 460 TD3 Carrier Details (Equipment) O 12              
X 470 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 5              
X 480 PKG Marking, Packaging, Loading O 25              
Loop ID - LDT >1                
X 485 LDT Lead Time O 1                  
X 486 MAN Marks and Numbers O 10                  
X 487 QTY Quantity O 5                  
X 488 MSG Message Text O 1                  
Loop ID - SLN 1000            
X 490 SLN Subline Item Detail O 1              
X 495 MSG Message Text O >1              
X 500 SI Service Characteristic Identification O >1              
X 510 PID Product/Item Description O 1000              
X 520 PO3 Additional Item Detail O 25              
X 522 CTP Pricing Information O 25              
X 523 PAM Period Amount O 10              
X 530 ACK Line Item Acknowledgment O 104              
Loop ID - SAC 10                
X 540 SAC Service, Promotion, Allowance, or Charge Information O 1                  
X 545 CUR Currency O 1                  
X 550 DTM Date/Time Reference O 10              
X 554 PO4 Item Physical Details O 1              
X 557 TAX Tax Reference O 3              
X 558 ADV Advertising Demographic Information O >1              
Loop ID - QTY >1                
X 561 QTY Quantity O 1                  
X 562 SI Service Characteristic Identification O >1                  
Loop ID - N9 >1                
X 563 N9 Reference Identification O 1                  
X 564 DTM Date/Time Reference O >1                  
Loop ID - N1 10                
X 565 N1 Name O 1                  
X 570 N2 Additional Name Information O 2                  
X 580 N3 Address Information O 2                  
X 590 N4 Geographic Location O 1                  
X 600 NX2 Location ID Component O >1                  
X 610 REF Reference Identification O 12                  
X 620 PER Administrative Communications Contact O 3                  
X 625 SI Service Characteristic Identification O >1                  
Loop ID - PD >1            
X 630 PD Pricing Data O 1              
X 640 PDD Pricing Data Detail O >1              
 
Summary:
  Pos Id Segment Name Req Max Use Repeat Notes Usage                                        
Loop ID - CTT 1        
X 010 CTT Transaction Totals O 1 N3/010        
X 020 AMT Monetary Amount O 5 N3/020        
  030 SE Transaction Set Trailer M 1    
 

Notes:

1/180

 If segment LIN is used, do not use LIN01.

2/300

 If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.

3/010

 Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

3/020

 When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
 


ST
Transaction Set Header .
Pos: 010 Max: 1
Heading - Mandatory
Loop: N/A Elements: 2
.

To indicate the start of a transaction set and to assign a control number Element Summary:

                   
  _Ref_ Id _____________Element Name_____________ Req Type Min/Max ___Usage___
  ST01 143 Transaction Set Identifier Code M ID 3/3 Must use
      Description: Code uniquely identifying a Transaction Set
        Code Name_______________________________
      865 Purchase Order Change Acknowledgment/Request - Seller Initiated
  ST02 329 Transaction Set Control Number M AN 4/9 Must use
      Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Semantics:
1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

User:
Generated by translator.
 


BCA
Beginning Segment for Purchase Order Change Acknowledgment .
Pos: 020 Max: 1
Heading - Mandatory
Loop: N/A Elements: 15
.

To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates Element Summary:

                   
  _Ref_ Id _____________Element Name_____________ Req Type Min/Max ___Usage___
  BCA01 353 Transaction Set Purpose Code M ID 2/2 Must use
      Description: Code identifying purpose of transaction set
        Code Name_______________________________
      44 Rejection
      54 Approval
  BCA02 587 Acknowledgment Type O ID 2/2 Used
      Description: Code specifying the type of acknowledgment
        Code Name_______________________________
      AK Acknowledge - No Detail or Change
  BCA03 324 Purchase Order Number M AN 1/22 Must use
      Description: Identifying number for Purchase Order assigned by the orderer/purchaser
      User: Deal number.
* BCA04 328 Release Number O AN 1/30 Not used
      Description: Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
* BCA05 327 Change Order Sequence Number O AN 1/8 Not used
      Description: Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
  BCA06 373 Date M DT 8/8 Must use
      Description: Date expressed as CCYYMMDD
      User: The TECC Specification Date for this release is 19990201.
* BCA07 326 Request Reference Number O AN 1/45 Not used
      Description: Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)
* BCA08 367 Contract Number O AN 1/30 Not used
      Description: Contract number
* BCA09 127 Reference Identification O AN 1/30 Not used
      Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
* BCA10 373 Date O DT 8/8 Not used
      Description: Date expressed as CCYYMMDD
* BCA11 373 Date O DT 8/8 Not used
      Description: Date expressed as CCYYMMDD
* BCA12 373 Date O DT 8/8 Not used
      Description: Date expressed as CCYYMMDD
* BCA13 92 Purchase Order Type Code O ID 2/2 Not used
      Description: Code specifying the type of Purchase Order
* BCA14 786 Security Level Code O ID 2/2 Not used
      Description: Code indicating the level of confidentiality assigned by the sender to the information following
* BCA15 640 Transaction Type Code O ID 2/2 Not used
      Description: Code specifying the type of transaction

Semantics:
1. BCA06 is the date assigned by the purchaser to purchase order.
2. BCA09 is the seller's order number.
3. BCA10 is the date assigned by the sender to the acknowledgment.
4. BCA11 is the date of the purchase order change request.
5. BCA12 is the order change acknowledgment date.

User:
To provide content acceptance or rejection of transaction set 860 Purchase Order Change.
 


DTM
Date/Time Reference .
Pos: 150 Max: 10
Heading - Optional
Loop: N/A Elements: 6
.

To specify pertinent dates and times Element Summary:

                   
  _Ref_ Id _____________Element Name_____________ Req Type Min/Max ___Usage___
  DTM01 374 Date/Time Qualifier M ID 3/3 Must use
      Description: Code specifying type of date or time, or both date and time
        Code Name_______________________________
      097 Transaction Creation
  DTM02 373 Date C DT 8/8 Used
      Description: Date expressed as CCYYMMDD
      User: Sender create (extract) date for the 860 to which this acknowledgment applies.
  DTM03 337 Time C TM 4/8 Used
      Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
      User: Sender create (extract) time for the 860 to which this acknowledgment applies. TECC requires use of the format HHMMSS.
* DTM04 623 Time Code O ID 2/2 Not used
      Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
* DTM05 1250 Date Time Period Format Qualifier C ID 2/3 Not used
      Description: Code indicating the date format, time format, or date and time format
* DTM06 1251 Date Time Period C AN 1/35 Not used
      Description: Expression of a date, a time, or range of dates, times or dates and times

Syntax:
R020305 -- At least one of DTM02, DTM03 or DTM05 is required.
C0403 -- If DTM04 is present, then DTM03 is required
P0506 -- If either DTM05 or DTM06 are present, then the others are required.

User:
To identify the sender create date and time of the 860 to which this acknowledgment applies.
 


N9
Reference Identification .
Pos: 280 Max: 1
Heading - Optional
Loop: N9 Elements: 7
.

To transmit identifying information as specified by the Reference Identification Qualifier Element Summary:

                   
  _Ref_ Id _____________Element Name_____________ Req Type Min/Max ___Usage___
  N901 128 Reference Identification Qualifier M ID 2/3 Must use
      Description: Code qualifying the Reference Identification
        Code Name_______________________________
      LI Line Item Identifier (Seller's)
  N902 127 Reference Identification C AN 1/30 Used
      Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
      User: Must be mapped to use MSG segment.
* N903 369 Free-form Description C AN 1/45 Not used
      Description: Free-form descriptive text
* N904 373 Date O DT 8/8 Not used
      Description: Date expressed as CCYYMMDD
* N905 337 Time C TM 4/8 Not used
      Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
* N906 623 Time Code O ID 2/2 Not used
      Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
* N907 C040 Reference Identifier O Comp   Not used
      Description: To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier
*   128 Reference Identification Qualifier M ID 2/3 Not used
      Description: Code qualifying the Reference Identification
*   127 Reference Identification M AN 1/30 Not used
      Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
*   128 Reference Identification Qualifier C ID 2/3 Not used
      Description: Code qualifying the Reference Identification
*   127 Reference Identification C AN 1/30 Not used
      Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
*   128 Reference Identification Qualifier C ID 2/3 Not used
      Description: Code qualifying the Reference Identification
*   127 Reference Identification C AN 1/30 Not used
      Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Syntax:
1. N902 R0203 -- At least one of N902 or N903 is required.
2. N906 C0605 -- If N906 is present, then N905 is required

Semantics:
1. N906 reflects the time zone which the time reflects.
2. N907 contains data relating to the value cited in N902.

User:
To provide detailed reason for rejection when BCA01 has a value of "44". X12 requires that an N9 segment be mapped in order to use the MSG segment at this position in the heading area.
 


MSG
Message Text .
Pos: 290 Max: 1000
Heading - Optional
Loop: N9 Elements: 3
.

To provide a free-form format that allows the transmission of text information Element Summary:

                   
  _Ref_ Id _____________Element Name_____________ Req Type Min/Max ___Usage___
  MSG01 933 Free-Form Message Text M AN 1/264 Must use
      Description: Free-form message text
      User: Reason for rejection.
* MSG02 934 Printer Carriage Control Code C ID 2/2 Not used
      Description: A field to be used for the control of the line feed of the receiving printer
* MSG03 1470 Number O N0 1/9 Not used
      Description: A generic number

Syntax:
1. MSG03 C0302 -- If MSG03 is present, then MSG02 is required

Semantics:
1. MSG03 is the number of lines to advance before printing.

Comments:
1. MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.
2. If MSG02 is "AA - Advance the specified number of lines before print" then MSG03 is required.

User:
To provide detailed reason for rejection when BCA01 has a value of "44".
 


SE
Transaction Set Trailer .
Pos: 030 Max: 1
Summary - Mandatory
Loop: N/A Elements: 2
.

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Element Summary:

                   
  _Ref_ Id _____________Element Name_____________ Req Type Min/Max ___Usage___
  SE01 96 Number of Included Segments M N0 1/10 Must use
      Description: Total number of segments included in a transaction set including ST and SE segments
  SE02 329 Transaction Set Control Number M AN 4/9 Must use
      Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Comments:
1. SE is the last segment of each transaction set.

User:
Generated by translator.